{"id":50,"date":"2017-02-23T22:28:52","date_gmt":"2017-02-23T22:28:52","guid":{"rendered":"https:\/\/hrnetsourcedemo.com\/blog\/?p=50"},"modified":"2019-04-16T18:55:06","modified_gmt":"2019-04-16T18:55:06","slug":"4-steps-to-a-pain-free-hr-software-selection","status":"publish","type":"post","link":"https:\/\/hrnetsourcedemo.com\/blog\/2017\/02\/23\/4-steps-to-a-pain-free-hr-software-selection\/","title":{"rendered":"4 Steps to a Pain-Free HR Software Selection Process"},"content":{"rendered":"<p>It was not surprising to me that nearly half (48 percent) of buyers that Software Advice covered in its <a href=\"http:\/\/www.saimgs.com\/imglib\/other_pages\/Human%20Resources\/buyerview-2015\/SlideShare-Human-Resources-BuyerView-2015.pdf\">HR Software BuyerView 2015<\/a> currently still use manual methods, such as pen and paper or spreadsheets, to handle their HR employee data tracking.<\/p>\n<p style=\"text-align: center;\">Prospective Buyers\u2019 Current Methods<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" class=\"alignnone wp-image-51 size-full\" src=\"https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001.png\" alt=\"image001\" width=\"675\" height=\"453\" srcset=\"https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001.png 675w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001-300x201.png 300w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001-230x154.png 230w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001-350x235.png 350w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image001-480x322.png 480w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/p>\n<p style=\"text-align: center;\">Source: Software Advice, June 2015<\/p>\n<p style=\"text-align: left;\">Why do more than half NOT USE HR Software? I suspect many SMBs owners and executives think that HR software is complex and expensive. Hence, the small and mid-size companies hold off on investing in HR automation tools.<\/p>\n<p><strong>HR software does not have to be complex nor expensive<\/strong><\/p>\n<p>The good news for small and mid-size organizations is that HR software does not have to be complex nor expensive. There are many powerful yet affordable systems designed for SMBs. <a href=\"http:\/\/www.auxillium.com\/hrsourcePS.html\">HRSource<\/a> is one of them. HRSource not only tracks EMPLOYEE data, it also does APPLICANT TRACKING, the 2nd most sought-after tool after CoreHR, according to the study.<\/p>\n<p>By having both HR functions (applicant and employee data tracking) share the same database, there is no need to copy\/paste the information from an applicant tracking system (ATS) to the employee database when a person is hired.<\/p>\n<p>It\u2019s no secret that HR Departments have more than enough on their plate \u2013 managing current personnel, finding new talent, fulfilling legal compliance mandates, to name a few. The good news is that software is available to help alleviate the situation. However, the market has expanded and morphed through the years that it\u2019s no longer a simple matter to navigate through the various options.<\/p>\n<p><strong>\u201cBut there are so many options out there! Where or how do I start?\u201d<\/strong><\/p>\n<p>How can HR Departments in small and mid-size organizations start their search when there are too many \u201cHR systems\u201d out there? Well, not all HR system are alike. Bottom line: you have to start with the <strong>list of HR functions that you need<\/strong>. By sticking to list, you can eliminate half the systems in the marketplace.<\/p>\n<p>Additional suggestions:<\/p>\n<ul>\n<li>Define what HR tracking and reporting capabilities you \u201cmust have\u201d (vs. \u201cnice to have\u201d). A good starting point is the list of spreadsheets you now use. In addition, see the sample list in Figure 1.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img loading=\"lazy\" class=\"alignnone wp-image-52 size-full\" src=\"https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003.png\" alt=\"image003\" width=\"667\" height=\"335\" srcset=\"https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003.png 667w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003-300x151.png 300w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003-230x116.png 230w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003-350x176.png 350w, https:\/\/hrnetsourcedemo.com\/blog\/wp-content\/uploads\/2017\/02\/image003-480x241.png 480w\" sizes=\"(max-width: 667px) 100vw, 667px\" \/><br \/>\nFigure 1. HR Functions Supported in HRSource<\/p>\n<p>Many HR systems are application-specific: applicant tracking system, or performance management system, etc. If you need a system that does more than just one or a few functions, then you can eliminate those systems that don\u2019t have everything or most everything that you need. Don\u2019t waste your time on systems that have \u201ccool features\u201d but can\u2019t address the items in your \u201cmust have\u201d list.<\/p>\n<ul>\n<li>Define a price range that you are willing to work with. No point in evaluating systems that you can\u2019t afford.<\/li>\n<li>Explore internally if there are any \u201cgivens\u201d:\n<ul>\n<li>Platform \u2013 Do you need it to run on Windows? Mac? Linux? Do you care?<\/li>\n<li>Deployment \u2013 Do you plan to host the system in-house? or do you want a cloud-based system? If cloud-based, do you want your own system in a private cloud, or do you want the vendor to host your data in a shared, multi-tenant SaaS environment? (Saas = software as a service). Or are you open to all approaches?<\/li>\n<li>Openness \u2013 Do you need the HR system to interface with your Payroll System, Timekeeping System, and other 3rd parties? If so, then cross off your list any \u201cclosed systems\u201d.<\/li>\n<li>Flexibility \u2013 Do you need the system to be flexible because there are unique things with the way you do business? Will you need customizations? What types of customizations? Note that many Saas application have limited customization capability.<\/li>\n<\/ul>\n<\/li>\n<li>By now, I hope that your list is much shorter and you can start looking at demos. At this stage, you have a short list of vendors whose systems address your \u201cneeds list\u201d. Now, you can compare reporting capability, ease of use, customer feedback\/track record, implementation support, training, customer service, and finally, cost.<\/li>\n<\/ul>\n<p>If you are a small to mid-size organization (SMB), it\u2019s best to deal with vendors that exclusively work with companies your size because they understand your needs and processes better. Another reason to do so is because you don\u2019t want to be a \u201csmall fish in a big pond.\u201d<br \/>\nKeep your organization\u2019s business objectives in mind. The \u201clatest and greatest technology\u201d or \u201cpretty fonts and attractive colors\u201d are irrelevant if it does not move you forward towards your business goals. The right question to ask is not \u201cis it web-based, or is it in the cloud?\u201d The right question to ask is, \u201cWill the system do what I need it to do, and can it do it efficiently and effectively?\u201d<\/p>\n<p>When it comes to HR systems, make sure the system is \u201cC-F-O\u201d \u2013 Comprehensive, Flexible and Open. Make sure the system has COMPREHENSIVE HR functionality that you need, the FLEXIBILITY to be customized to fit your unique situation, and the OPENNESS to work with other systems you already have and use. Check out the vendor\u2019s sample implementation schedule and make sure it aligns with your implementation expectations.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It was not surprising to me that nearly half (48 percent) of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[5],"tags":[6],"_links":{"self":[{"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/posts\/50"}],"collection":[{"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/comments?post=50"}],"version-history":[{"count":6,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/posts\/50\/revisions"}],"predecessor-version":[{"id":115,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/posts\/50\/revisions\/115"}],"wp:attachment":[{"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/media?parent=50"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/categories?post=50"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/hrnetsourcedemo.com\/blog\/wp-json\/wp\/v2\/tags?post=50"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}